The Delegating Rule of 3
Do you know something that isn’t a good use of your time, but unsure when you should be delegating it? What is the tipping point to know if you should be doing a task or delegating it to your team or contractor. Today we’ll learn how to apply the delegation rule of three, and how the Delegation Playbook can help you to be a rockstar leader.
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Episode Transcript:
[00:00:00] Welcome to another episode on delegation. Today's episode, we're talking about how do you decide when to delegate? It's a question that I often get asked and it wouldn't be delegation month unless I address this topic. Now today is a very, very hot day in very sunny Queensland and my air conditioner has broken. So I'm going to do my best to make this a very short and succinct episode, while I am currently sweating in my podcasting studio.
[00:00:31] So, let's talk about the rule of three for delegation. When is the tipping point for deciding when you should delegate something? And the saying that I have is rule of three, except for me.
[00:00:45] Now, this doesn't mean it's a rule of three for everybody about delegation, except you don't have to do it. Not quite. The rule of three means if you do a task three times or more, that is where the tipping point is for you to start delegating it to somebody else. Now the part of the end, except for me, that is because the thing that you do not delegate is the thing that is in your genius zone. So for me, it is leadership, mentoring and coaching. That it is in my genius zone. It's a great mix of my background of business and psychology and coaching. Although I do it more than three times, that is my genius zone and I do not want to delegate that.
[00:01:27] To that's what I mean when I say, except for me rule of three, except for me. So the rule of three. If you do a task once. Then that is not something you should delegate. It will take you more time to teach somebody else. It's a one-off you should do it yourself. If you do something twice, you weren't get a benefit of training somebody unless you are training them on how to think about a problem. If you are wanting someone in your team or something that you are delegating to, whether that is a contractor or somebody else, and you want to train them on how to think about something. You can talk to them if it is a task that you're doing twice. But for 95% of their situations, the rule of three is when you do something three times or more, this is when you should be delegating it.
[00:02:17] Let me give you a couple of examples. One for an own business owner, another for a leader in a corporate business and another, if you are growing your business.
[00:02:27] So the first one. Something that I delegate is social media. And it is because it's something that happens every week. It is something that is not my zone of genius. And it fits this rule of three. So because it is a repetitive task and it's not my genius, I should be delegating this.
[00:02:46] Another example for delegation, is chairing a meeting. Now I get a little bit of controversy on this one, but I highly encourage it.
[00:02:55] A lot of people that have teams, they have a team meeting, whether this is in a corporate business, whether this is your own business or another type of business. Often, if you're the leader, you will be the chair of the meeting.
[00:03:06] Now once you've set up the meeting with the agenda and it's running well. Then I would suggest you consider a rotating chair. And I would include yourself in that because you're chairing the meeting every week. If you get it into a good rhythm and then you start delegating that to a role for somebody else, that is a great chance for other people to develop their skills, as well as you having an opportunity to be a participant within the meeting. So if it's a meeting that happens more than three times, I would really strongly encourage you to consider. Should I be chairing every single meeting? And yes, they're not going to do it the same as you. They're not going to be exactly how you want things to be, but as long as you have your agenda set up and you have an opportunity to give the overview or the strategy of what you want from the meeting. Then this is a great thing to consider in your delegation.
[00:03:58] A third area is in client work. Now I have said for my genius zone of coaching and mentoring in leadership. It's something that I do not want to delegate, but if I wanted to build a client business where I had more clients than I personally wanted to service. Then I would need to work out how to delegate my client work.
[00:04:19] So if you've realized that there could be some opportunity for you to get better at delegating, but it's something you're not very comfortable with because let's be honest, no one is taught how to delegate. We are all typically very bad at delegating and the way that people get to be a leader is becoming very technically good at what you do. And then you start to lead a group of people that are technically good at what you do. It's not leadership training. So there is a way you can improve your skillset and it is called the Delegation Playbook. Now, this is something that's filled with the exact templates that I use to help business owners and leaders create highly functioning, autonomous teams that work together seamlessly.
[00:04:59] And the great thing about the delegation playbook is if you follow this playbook, you will have your team humming away and working on things. When you get to work in the morning, whether that's virtual or in person without you having to have the check-ins.
[00:05:13] There's this few things included in this delegation playbook.
[00:05:16] There is a project tracker, so you know exactly who's doing what on which project and when. There's a delegation guide, it tells you what projects you should be delegating and to whom. A five-step delegation formula. So you can set expectations for your team straight from the start. And a delegation script, which allows you to have the conversation with your team to set the goals and easily build constructive feedback right into the process. Often people will stumble a bit on how to have the conversation to delegate something.
[00:05:48] These templates and tools will save you a lot of time, but also increase your confidence as a leader, which means immediate return on investment. I'm not working with clients one-on-one till April next year. So if you're wanting some of my tips and tools before then, the delegation playbook is a great way to give you a hand in your leadership journey. And it's a great option to do it yourself. Even if you're on the wait list for next year, for the meantime.
[00:06:16] You can access that by going to https://campus.zenithjourney.com/playbook. I'll put the link in the show notes. You can also access it for the launch price at the moment, and it will be increasing in December. So a great time to jump on that. So that is today's episode all about the rule of three for delegation to learn where is the tipping point for you to start delegating, and a little saying is rule of three, except for me, which is all about. Delegating the things that are not in your genius zone, and if you were ready to take the next step and be a better leader by delegating, because life can be a lot easier than it is, jump on the link in the show notes and get your hands on a copy of the delegation playbook. Thanks for listening.
